Keeping your email secure

So why do you need 2 Step verification?

Unfortunately, through using the same password on multiple sites, downloading software or clicking links in email messages, is t's easier than you think for someone to steal your password. 2-Step Verification can help keep bad guys out, even if they have your password.

When a bad guy steals your password, they can simply lock you out of your account or, more frequently, will monitor your email and jump on opportunities to extract money from you and your customers.

How does 2-Step verification work.

After you have setup 2-step verification. signing in to your account will work a little differently. 

  • Generally, whenever you sign in to your account, you'll enter your password as usual.
  • Then, a code will be sent to your phone via text, voice call, or the Google mobile app.
  • During sign-in, you can choose not to use 2-Step Verification again on that particular computer. From then on, that computer will only ask for your password when you sign in. You'll still be covered, because when you or anyone else tries to sign in to your account from another computer, 2-Step Verification will be required.

How it protects you

Most people only have one layer – their password – to protect their account. With 2-Step Verification, if a bad guy hacks through your password layer, he'll still need your phone or Security Key to get into your account.

With 2-Step Verification, you'll protect your account with something you know (your password) and something you have (your phone).

Codes are uniquely generated for your account when you need them. If you choose to use verification codes, they will be sent to your phone via text, voice call, or our mobile app. Each code can only be used once.


How to setup two step verification on Google

Two-step verification on Google will protect you across all of Google’s many services as well as with that use APIs to pull in Google data.

While logged into your Google account, click your avatar in the top right corner of any Google page, and navigate to your Account. At the top of the following page click Security, and then click Enable next to 2-step verification.

Note that because you probably use your Google account with lots of third-party apps like Gchat, you’ll need to create an app-specific password for each of them. So if you want to log in to a new phone, or enable a new calendar application, you’ll need to head back to the security page, click on App passwords, and let the system generate a key for every app you’d like to link. You only get to see these passwords once, so if you need to enter one again for whatever. This is also where you disable apps that you no longer use or trust.

Also, make sure to setup some backup codes. Don’t get locked out of your email just because you left your phone at home. 

Follow these steps to turn on 2-Step Verification on your Google Account

How to setup two step verification on Microsoft

Login to your Microsoft account, and navigate to the tab for Security & password. Then, click Set up two-step verification and follow the instructions. In addition to an email/text message option, Microsoft will also give you the option of installing the Microsoft Account app on your phone, which will make authentication faster. If you only ever use one phone, this is probably worth doing.

Follow these steps to turn on 2-Step Verification on your Microsoft Account

How to setup two step verification on Apple

Apple’s two-step verification adds extra security to your Apple ID, and will help prevent people from making purchases in iTunes as well as unauthorized access to your iCloud account. To turn it on, log into My Apple ID, click Passwords and Security, and navigate to Enable two-step verification.”

In addition to providing a phone number where you’ll receive texts, Apple will also force you write down a recovery key that you’ll need in the even that you forget your password. And write it down, because on the next page, you’ll be forced to prove you wrote it down. These codes, sometimes called backup codes, are important so you can access your account when you’ve lost your phone.

Follow these steps to turn on 2-Step Verification on your Apple Account


If you'd like more help and advice regarding IT security, setup and support, I work closely with PC Consultants in Ryde, who deliver a fast friendly service across the Island.